Stop Chasing Clients.
Let the Fox Do It.
You made the invoice in Word, Canva, or Google Docs. RemindFox handles the follow-up — without the awkward.
Four Steps. No accounting software. No awkward emails.
Set it up once, get paid on time. The Fox handles the awkward follow-ups for you.
Upload Your Invoice
Drop a PDF or image. Our AI extracts client details, amount, and due date automatically.
Fox Check-in
Never send an accidental reminder. We notify you 3 hours before every nudge so you can call off the Fox if the client already paid.
Automated Reminders
The Fox sends polite nudges on a smart schedule. You stay the good guy.
Track Progress
See which invoices are active, paid, or need attention. All in one dashboard.
The Fox Check-in.
Before each reminder goes out, you get a 3-hour window to pause, edit, or skip it. It's not a chatbot. It's not automation on autopilot. It's a safety net — so you stay in control of every client relationship, even when the Fox is doing the chasing.
BCC to Start.
Zero Clicks Required.
The ultimate no-UI workflow. Just BCC chase@remindfox.net when sending an invoice, and the Fox handles everything automatically.
- AI extracts invoice details from your email
- Automatically schedules payment reminders
- No manual upload or data entry required
- Works with any email client (Gmail, Outlook, etc.)
Want early access? We're rolling this out to beta users soon. Sign up now to be first in line.
Hi Sarah,
Thanks for the great collaboration! Attached is the invoice for the web design project.
Fox AI Processing
Extracting invoice details & scheduling reminders...
Your Relationship Shield
Choose the right tone for each client. The Fox handles the awkward conversations so you can stay the good guy.
Friendly Fox
Soft reminders with longer intervals. Perfect for valued long-term clients.
"Hope you're doing well! Just a gentle nudge about invoice #123..."
Business Fox
Professional and balanced. The default for most business relationships.
"Following up on invoice #123 for $2,500, due January 15th..."
Determined Fox
Direct and to the point. For clients who need a stronger nudge.
"This is a reminder that invoice #123 remains outstanding..."
Professional Emails,
Zero Awkwardness
Every reminder is crafted to be polite, professional, and effective. Your clients see a friendly nudge from your business, not a robot.
- Sent from your business name
- Customizable sender name (e.g., 'Rusty from Acme Design')
- Professional templates for every tone
- Replies go directly to your inbox
Hi Sarah,
Hope you're doing well! Just a quick follow-up on invoice #INV-001 for $2,500.00, which was due on January 15th.
Please let us know if you have any questions about this invoice.
Thanks so much!
Rusty
on behalf of Your Business
Works with how you already invoice.
No bank connections. No inbox access. No FreshBooks, Wave, or Xero required. Upload a PDF, Word doc, or Canva export — and the Fox takes it from there. All data is encrypted at rest and in transit.
Trusted by freelancers who invoice from Word, Canva, and Google Docs
Join the growing pack of professionals who let the Fox handle their billing.
"I used to dread sending payment reminders. Now the Fox does it for me, and my clients actually pay faster!"
Sarah J.
Freelance Designer
"The 'Gentle' tone is perfect for my long-term clients. Professional but friendly, exactly what I needed."
Mark T.
Web Developer
"Managing payment reminders for 15+ clients was overwhelming. RemindFox handles it all automatically, game changer for our agency."
David K.
Small Agency Founder
You don't use accounting software. RemindFox doesn't care.
Most payment reminder tools assume you're already in FreshBooks, Wave, or Xero. RemindFox was built for the other 60% — the freelancers running their business from a spreadsheet and a folder of PDFs.
Wave charges $19/month just to unlock basic reminders. RemindFox gives you smarter follow-up at the same price — no software lock-in, no integrations, no learning curve.
Just upload your invoice. The Fox handles the rest.
Works with Word docs, Google Docs, Canva exports, and PDFs
No bank connections or email inbox access — ever
The Fox Check-in reviews every nudge before it sends, so nothing goes out by accident
Cancel anytime — no contracts, no accounting platform to untangle
Simple, Transparent Pricing
Start free. Upgrade when you're ready. No hidden fees.
The Scout
Free starter, perfect to try out the product
- 1 client
- 1 active chase
- All 3 persona tones
- AI invoice extraction
- Fox Check-in alerts
- Custom assistant name
No credit card required
The Silver Fox
You want all features
- Everything in Scout, plus:
- Unlimited clients
- Unlimited chases
- Priority support
Cancel anytime
Billing Resources for Freelancers & Agencies
Tips and guides to help you get paid faster and maintain great client relationships.
Payment Reminder Templates
Professional email templates for every situation, from friendly first reminders to firm final notices.
Late Payment Rights
Know your rights as a freelancer or agency. What you can legally do when clients don't pay on time.
Invoice Best Practices
Set yourself up for success. How to create invoices that get paid faster.
Resources coming soon. to get notified.
Frequently Asked Questions
How do I nudge clients for payment politely?
RemindFox sends automated, professionally-worded payment reminders on your behalf. Choose from Gentle, Standard, or Firm tones to match your relationship with each client. The Fox acts as your billing assistant, so you stay the good guy while still getting paid.
How to ask for payment without being rude?
The key is timing and tone. RemindFox uses professionally-crafted templates that are friendly yet firm. Our 'Gentle' tone is perfect for valued clients, it feels like a helpful reminder, not a demand. The Fox handles the awkward conversation so you don't have to.
Will my clients know it's automated?
No. Emails are sent from your business name with a professional tone. Clients see a polite reminder from your office, not a robot. You can customize the sender name (e.g., 'Rusty from [Your Business]') for a personal touch.
What if a client already paid?
RemindFox sends you a 'Fox Check-in' alert 3 hours before every reminder. You have time to cancel if the client has paid. You can also pause or mark invoices as paid anytime from your dashboard.
Is my invoice data secure?
Yes. All data is encrypted at rest and in transit using industry-standard encryption. We never store your bank, email, or accounting software credentials and only process the invoice files you upload.
What are the best practices for chasing late payments?
Start with a friendly reminder shortly after the due date, then follow up at increasing intervals. RemindFox automates this proven schedule for you. The key is consistency without being aggressive, our tone options let you match your approach to each client relationship.
Is automated invoice chasing suitable for creative agencies?
Absolutely. Creative agencies often struggle with late payments due to project-based billing. RemindFox lets you upload any invoice format, extract details with AI, and chase payments automatically while maintaining the professional relationships that drive referrals.
Can I customize the reminder schedule?
The Fox follows a proven schedule designed to maximize payment without annoying your clients. You can choose the tone (Gentle, Standard, Firm) which affects the messaging style, and pause or adjust individual chases anytime.
Ready to Get Paid Faster?
Join 50+ freelancers who stopped dreading the follow-up — and started getting paid on time. Start free, upgrade anytime.
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